What a Janitorial Scope of Work Should Include
A janitorial scope of work records what gets cleaned, where, and how often. Clear task descriptions make cleaning proposals easier to compare and help both parties understand the service.
Name the building areas
List the rooms and common spaces included in the cleaning. Separate different floors or tenant areas when their tasks differ, and identify rooms outside the service.
Pair each area with a task
Describe an observable cleaning action for each surface or room. For example, distinguish vacuuming an office carpet from extracting it, rather than using one broad label for both tasks.
Put frequency beside the work
Record when each recurring task happens, using the schedule chosen for the property. Keep periodic treatments and one-time projects in their own category rather than implying they happen at every visit.
Assign supplies and practical responsibilities
State who supplies cleaning products and equipment, then identify the source of consumables such as paper and soap. Record the work hours and entry arrangements needed to carry out the service.
Compare proposals using the same description
Check the areas and tasks first, followed by frequency and responsibilities. Note work quoted separately or outside the request, and update the document when the property’s needs change.
Related resources and services
Frequently asked questions
How specific should a cleaning task be?
Use enough detail to identify the action and surface. “Vacuum office carpeting” is clearer than “clean office.”
Does every room need the same cleaning frequency?
No. Frequency follows each room’s use and the task being performed; record the chosen interval beside that task.
What is the difference between work not included and a separate project?
Work not included is outside the request. A separate project identifies additional available work with its own description and price.
Should an existing scope change after a remodel?
Yes. Update the affected rooms, surfaces, and tasks so the written description reflects the building now in use.