Resources
Facility Cleaning Scope Builder: Your Building’s Task List
Loom’s builder turns two answers, what kind of building you run and the traffic it sees, into a room-by-room list of janitorial duties, each tagged with how often it happens. Edit it, print it or keep a PDF, and include it with your quote request.
A starting task list in two choices
Begin by choosing a facility type. The menu runs from offices, banks and medical practices through schools, stores, gyms and churches to warehouses, plants, dealerships, restaurant dining rooms, lab support areas and the hallways and amenities of apartment complexes. Next, pick a traffic setting: light, typical or heavy. The builder then fills in the usual janitorial duties for that setting, sorted into lobbies, restrooms, workspaces, floors and the other areas, and tags each duty with a frequency. Untick whatever you don’t need. The finished list prints cleanly, saves to PDF, or travels as a brief summary with the request form on this page.
One written task list before any company prices the job
Ask four janitorial firms what nightly service includes and you will hear four answers. A breakroom counter might be wiped every visit in one bid and every Friday in another, while a third bid never mentions the entry mats. Laid side by side, the monthly totals seem comparable, but each one prices a different amount of work. When every bidder receives the identical list, with identical frequencies, the differences that remain come down to price, staffing and quality, which is what you wanted to compare in the first place.
That same sheet stays useful once the crew starts. Duties no one recorded tend to slip quietly: stair railings, partition tops, the strip of floor behind a swinging door. Give each duty its own line and two things change. Crews treat it as part of the job, and Loom supervisors can tick it off on a quality inspection. If you are weighing several offers, our article on how to compare janitorial bids explains how to line them up row by row.
Edit Loom’s defaults around how you use the space
The defaults are a first pass, meant to be marked up. Choose the facility type by how people use the rooms, not by the zoning or the lease. A building that mixes two kinds of space, say a sales office in front of a parts warehouse, is easiest handled with two runs of the builder and one combined printout. For the traffic setting, think about daily foot traffic rather than headcount alone: an urgent care clinic with a packed waiting area wears its floors and restrooms harder than a much larger office where a few dozen people sit at their desks.
Strike anything already handled in-house. Employees who run the breakroom dishwasher, a landlord who sweeps the parking lot, a lab group that wipes its own benches: clear those lines so the duty isn’t bought twice. Then write in what no template can know, such as a training room booked on Saturdays, a server closet that stays locked to the crew, exam rooms that follow the practice’s own protocol, or a lobby that needs a touch-up before an evening reception.
What the walkthrough settles
The list describes the work; it can’t measure it. How long each visit takes depends on things a Loom supervisor checks in person:
- Square footage and layout. Matching floor areas can clean at very different speeds when one is a single open room and the other a warren of small offices.
- Floor types. Carpet, vinyl composition tile, sealed concrete and stone each take their own pads, chemicals and machines, and restorative floor work is quoted as its own item.
- Access and security. Alarm codes, key handoffs, badge doors and rooms that stay locked decide the route a crew walks and the hours it can work.
- Supplies. Paper, soap and liners can be stocked by Loom or drawn from your shelves; our janitorial supplies page sets out both ways.
To make the most of that visit, see getting ready for a cleaning walkthrough, which covers the keys, contacts and details worth having close by.
Finish the list with our written guide
In a few minutes the builder gives you a usable draft. For a document you can rely on year after year, our guide to writing up janitorial tasks goes deeper: wording every duty so it can be verified, separating floor projects and other periodic work from the nightly round, and revising the list after a remodel or a move.
Loom built two more tools on the same facility types. Our office cleaning schedule planner sorts these duties by frequency instead of by room, and our toilet paper and towel estimator converts headcount and visitors into a month of restroom paper, soap and liners. When the question is budget, the janitorial cost calculator works from square footage, facility type and weekly visits.
Send your list and book a walkthrough
Treat what you build as the opening of a conversation. The button beneath your result sends the summary along with the request form you fill in here, so the Loom supervisor who visits already knows which rooms and duties you care about. Together we walk the property, confirm each line, note measurements and access, and then send a written quote. Our crews work evenings, early mornings or weekends around your schedule, and Loom carries insurance, bonding and workers’ compensation.
A few useful answers
Common questions
Which kinds of facilities can I start from?
The menu holds offices, government buildings, banks and credit unions, dealerships, stores, restaurant dining rooms, medical clinics, dental practices, classrooms and child care, gyms, churches and other houses of worship, warehouses, manufacturing plants, apartment or HOA shared spaces, and laboratory support areas. Pick whichever comes nearest and adjust from there.
Can I remove tasks before I print?
Yes. Any line you untick vanishes from the printed sheet, the saved file and the summary alike. Write extra rooms or special requests into the form’s message field and we go over them on the walkthrough.
How does the traffic level change the list?
The typical setting uses the published frequency for each duty. Choosing light shifts most duties one notch less often, choosing heavy shifts them one notch more often, and restrooms remain on every service day whichever you pick.
What does Loom do with the summary I send?
It becomes the agenda for the walkthrough. We read it beforehand, carry it from room to room, and build the written quote around the same areas and duties, adjusted for what the visit turns up.