Resources
Cleaning Price Calculator: Estimate Your Janitorial Cost in NorCal and Nevada
Put in the floor area, facility type and visits a week, see a monthly janitorial range, and attach it when you ask Loom for a quote.
Size up your monthly cleaning budget
Begin with the service needed: ongoing janitorial work, day porter coverage on its own, a single carpet or tile floor job, or a one-time cleanup after construction or between tenants. For ongoing work, tell the calculator how much floor area a crew will clean, which facility type fits it best, and how many visits a week you want. If you would like a porter on hand during business hours, enter those hours too. For recurring janitorial service, the result is a monthly range across Loom’s Northern California and Northern Nevada regions.
Four inputs behind every estimate
Square footage comes first. Enter the cleanable area: the offices, restrooms, corridors, breakrooms and lobbies a crew walks through on each visit. Locked storage, mechanical rooms and racked aisles that nobody cleans each night stay out of the number, because counting them pushes the result above what the building needs. Very small spaces are still covered: each visit is booked for at least a set length of time, and ongoing service comes with a monthly minimum, which the range already allows for.
Facility type sets the pace. A suite full of exam rooms takes far more time per square foot than a showroom with wide aisles, so two buildings of equal size produce different hours.
Cleans per week multiply that work, though not evenly. A building cleaned once or twice a week gathers more dust, soil and restroom wear between visits, so each of those cleans has more to clear, and a seven-day schedule for a building that stays open on weekends sits at the top.
Day porter hours are added on top of the night visits. A porter works while the building is occupied, refreshing restrooms, clearing spills, restocking paper and keeping the lobby presentable between cleanings. Our day porter services page describes a full shift.
Local labor cost is the last piece, and together with the pace of each facility type it sets how wide the range runs.
Exam rooms, sales floors and everything between
Medical and dental suites move at the slowest pace. Crews disinfect the touch points in every exam room and operatory following the practice’s protocol, the EPA-registered products stay wet for the full dwell time their label lists, and waiting rooms see visitors all day. That hands-on detail adds time to each visit, as our medical office cleaning page explains.
Retail floors run fastest among the indoor types. Sales floors are vacuumed or dust-mopped in long passes, and the detail sits at the entry, the fitting rooms and the register counter. See retail and shopping center cleaning for the nightly routine.
Classrooms and worship spaces fall between those two. Desks, chairs and pews are wiped row by row, and a church that hosts weekday groups or weekend events carries heavier use than its footage alone suggests.
Manufacturing plants have an option of their own. It covers the rooms that support the plant, from front offices and restrooms to break and locker rooms, where crews keep a steady routine much like an office. Production lines, machine areas and process floors differ too widely to price from a form, so we quote them after seeing the plant on the walkthrough.
Warehouse floors are the exception. Open concrete is swept and auto-scrubbed by machine, so large areas clean in few hours. The offices, breakrooms and restrooms inside a distribution building clean at an office pace, so run them as a second estimate with the office type and add the two together. Our industrial cleaning page covers both sides of those buildings.
Porter coverage and one-time jobs on their own
Picking carpet cleaning or floor strip and wax turns the calculator into a one-job estimator. You enter only the carpeted footage or the vinyl tile footage, and the range shows what that single carpet cleaning or strip and wax visit would cost, apart from any monthly service.
Each floor job is priced by itself, and the rate per square foot shrinks quickly as the area gets bigger. Much of the effort is fixed: the crew moves furniture, sets up the extractor or floor machine, protects baseboards and waits for carpet or new finish to dry, whether the area is a single hallway or a full floor. That is also why a small job carries a minimum charge. Our pricing page lists a single per-square-foot band for carpet extraction and another for refinishing, and the calculator also gives bigger areas the size discount those bands leave out.
Three more choices sit in the same menu. Day porter service on its own asks for the hours a day and the days a week you want someone on site, then returns a monthly range, and our guide to day porter versus janitorial service helps you choose between the two. Post-construction cleaning takes the square feet of the finished space, and tenant turnover cleaning takes the footage of the vacant suite or unit; each returns a range for that one job, with a minimum job charge built in. Either way, your written quote still follows a walkthrough.
Labor costs from the Bay Area to Northern Nevada
Loom’s price covers much more than crew pay: payroll costs, workers’ compensation and insurance, supervision and quality inspections, and the supplies crews use and restock are all part of the figure.
Where your building sits moves the result within the range. Loom cleans commercial buildings from Oakland, San Jose and Palo Alto through Sacramento and the Central Valley to Reno, Sparks and Carson City, and pay levels change across that map. Bay Area and Peninsula buildings land toward the top of the estimate. Sacramento falls near the middle. Fresno, Modesto, Stockton and the other Central Valley cities, together with Northern Nevada, sit toward the bottom.
For published ranges by service and by city, including carpet extraction and floor refinishing, visit our commercial cleaning pricing page.
What shifts a quote away from the estimate
The calculator sees size, type and frequency. A walkthrough sees the details that sit inside those numbers:
- Restrooms and kitchens. A restroom group on every floor, or several breakrooms with sinks and appliances, adds detail work that footage does not show. Periodic restroom deep cleaning is quoted on its own line.
- Floor surfaces. Carpeted suites, vinyl tile corridors, polished stone lobbies and sealed concrete each call for their own equipment and pace.
- Traffic. A busy public lobby needs more passes than a quiet row of private offices.
- Building condition. A space that has gone weeks without service, or one just vacated by a tenant, needs extra hours on the first visits.
- Daytime or after-hours visits. Working around people at their desks goes slower than working through an empty building after close.
- Supplies. We can supply and restock toilet paper, towels, hand soap and liners, or restock from your own stock. Janitorial supplies has the product list.
- Periodic projects. Carpet extraction, strip and wax, and window and interior glass cleaning are priced separately from the monthly figure.
Turning your estimate into a written quote
Use the result as a budget starting point. On a walkthrough we count restrooms, look at the floors, note traffic and building access, and settle on the cleaning days that suit your hours. You then receive a written quote for your building, with recurring cleaning, porter hours and periodic projects on separate lines.
One click on the send button beneath your range copies your figures into the quote request, so the walkthrough starts with your square footage, building type and schedule already on hand. Crews can clean in the evening, early morning or on weekends to fit how your building runs. Our walkthrough checklist shows what to have ready.
Reading your estimate as a price per square foot
Divide the monthly range by the square footage you entered and you have a price per square foot to hold against the bands in our commercial cleaning cost guide. A result near the top of a band points to a detailed facility type or a busy visit schedule, and one near the bottom fits an open layout with few restrooms. That gives you a fair yardstick for every quote you collect, ours included.
A few useful answers
Common questions
Will the calculator estimate help me weigh competing quotes?
Yes. Set each quote’s monthly total beside your calculator range, or divide both by the cleanable square footage to compare rates per foot. A quote far outside the range is worth a question about what it adds or leaves out.
Is the calculator result a price?
No. It is an estimate range for budgeting. Your price comes from a walkthrough and a written quote built around the rooms, floors and schedule of your building.
Which square footage belongs in the calculator?
Count only the rooms and floor a crew covers on a regular visit. Closets kept locked, equipment rooms and warehouse racking left alone between visits stay out of the figure.
We run a warehouse with offices up front. How do we estimate it?
Split the building. Put the office, restroom and breakroom footage through as an office, run the open floor on its own as a warehouse, then total both results.
Does the estimate cover supplies?
The estimate includes the cleaning products crews use on routine visits. Paper goods, soap and liners can come from Loom or from your own stock, and the written quote shows which.
What puts my building at the low or high end?
Cleaning pace varies within each building type, and labor costs vary by region. The low end fits an open, simple layout in a lower-cost area; the high end fits a detailed building where labor costs more.